Cloud Vs On-Premise DMS
Many Wonder Why
Cloud Is Better Then On-Premise
Let's Count The Points
Which Is Better For Your Organization?
Cloud DMS Installation
Easy To Scale
easy to scale, no office space required, global access to data, 24/7 server monitoring, inexpensive startup costs, and file sharing capabilities.
Compliance
HIPPA Compliance is taken care of by us.
Remote Access
Employees can work over the internet from any web browser they choose.
Getting Started Cost
Cloud-based installation is license-based. We only charge per user license which covers everything. Even Support in many cases.
Maintenance & Updates
With cloud-based servers, server maintenance and updates are the responsibility of the cloud provider. This frees up time for your internal IT team to focus on other technology and future-proofing organization.
Cost Effective
If your business is growing quickly, your server needs will likely grow, too. Adding space to the cloud is easy and more cost-effective than the alternative.
Best Disaster Recovery
Cloud-based servers have built-in redundancies that many companies cannot afford in-house. This means your data can be restored fully and quickly in the event of a disaster.
One Price
All the above features come with Per User License cost. In many cases, support cost is part of the license cost.
Automated Backups
Our cloud server is enabled with live backup where each instance of our client is backed up on a different location in the USA via Dark Fiber.
Trusted Environment
Easy to start using as it is a tried and tested product with several hundred users using the system
Cost Reduction for Future
Reduces costs in the future. We can guarantee.
On-Premise DMS Installation
Difficult To Scale
Very expensive to scale, more office space required, hardware failure/data loss, manual maintenance, high-priced power + cooling consumption.
Compliance is your Responsibility
HIPPA Compliance will become client's responsibility.
Limited Access to
Limited to Internal Network. Can publish to a public IP with risks to the company data.
Expensive Then Cloud
Onsite servers typically come with a hefty upfront cost to purchase the servers and licensing for virtualization software.
Maintenance Can Be Difficult
If your business is growing quickly, your server needs will likely grow, too. Adding space to the cloud is easy and more cost-effective than the alternative.
More Costs To Follow
You can add more disk space, memory, and processing, but once you maximize the physical hosts’ resources, you will need to purchase more hardware to accompany your growing needs.
Recovery In Your hands
With onsite servers that have not been virtualized, it can take hours or even days to restore lost or damaged data. That is, if the damage allows for restoration at all.
Many Costs
The client will require to invest in a Server, maintenance, security firewall, and ETC and still pay for the EDMS license cost every year.
Manual Backups
Backup of the system will be the client’s responsibility. We, as a supplier, can advise the best practices but it will be a Client's responsibility to manage their backups.
Environment Testing By You
Server stress testing, uptime testing, daily maintenance, etc. will be the client’s responsibility.
Cost Will Rise In The Future
Increases cost in the future as the Hardware market continues to grow.
We Practice What We Preach.
All Our Clients Are On Cloud.
All our Clients in Kenya, and in the USA are only using Cloud setup DMS. They have future-proofed their organization. We think it’s time you do the same. Let us do a demo, and we are sure you and your team will be convinced.
We don’t talk about money, we talk about a Solution!
