DMS - Document Management System

Dockria is a cloud-based Enterprise Document Management System designed for businesses of every size across Kenya and East Africa. There is nothing to install,  simply open your web browser, navigate to your organisation’s secure URL, and log in. Your entire document library is available from any device, wherever you are.

Whether your team works from the office, from home, or across multiple branches, Our EDMS gives every authorised user instant access to the documents they need,  securely and without delay.

Built-In Workflow Automation

Our EDMS comes with a powerful workflow engine that routes digital documents from one user to another based on your organisation’s specific processes. Purchase orders, leave requests, contracts, compliance approvals — any document that needs to move through a chain of reviewers or signatories can be automated.

Users can approve, reject, or digitally sign documents directly within the system. No more printing, walking between offices, or chasing signatures by email. The workflow system tracks every step, so you always know exactly where a document is and who needs to act on it next.

Save Money, Time, and Resources

Every organisation that relies on physical filing cabinets knows the cost, rent for storage rooms, printing and photocopying expenses, hours spent searching for misplaced files, and the risk of losing critical documents to damage or theft.

Our EDMS eliminates these costs by moving your entire document operation into a secure digital environment. Documents are stored with bank-grade encryption, organised with structured metadata, and retrievable in seconds through powerful full-text search, including scanned documents using English-language OCR.

The savings are immediate and measurable: less paper, less physical storage, faster retrieval, and dramatically reduced risk of document loss.

Simple to Use, Powerful Underneath

A document management system is only valuable if your team actually uses it. Our EDMS is designed with a clean, intuitive interface that makes filing, retrieving, and organising documents straightforward for every user, from the front desk to the boardroom.

The system handles the complexity behind the scenes: version control ensures no one works on an outdated document, role-based permissions ensure only authorised users can access sensitive files, and comprehensive audit trails record every action for full accountability and compliance.

Enterprise-Grade Security and Compliance

Our EDMS is designed to meet the requirements of the world’s most demanding regulatory frameworks. The system supports compliance with KDPA, GDPR, HIPAA, SOX, SEC, FDA, FACTA, OSHA, and DOD standards, among others. As regulations evolve, we continuously update Our EDMS‘s compliance capabilities to ensure your documents remain protected and your organisation stays audit-ready.

Every document is protected with bank-grade encryption at rest and in transit. Access is governed by granular role-based permissions for individual users and user groups. Every view, edit, download, and share is recorded in an immutable audit trail, giving you complete visibility into who did what, when, and why.

Comprehensive Document Management Features

Our EDMS delivers everything you need to manage your organisation’s documents from creation to disposition:

• Document Versioning: Full version history with checkout locking prevents simultaneous edits and preserves every revision
• Automated Workflows: Route documents through custom approval chains with conditional logic and escalation rules
• Electronic Signatures: Legally binding digital signatures built into the platform — no third-party tools required
• Records Retention: Configurable retention schedules with automated enforcement and defensible disposition
• PDF Operations: Merge, split, and assemble PDF documents directly within the system
• Multi-Document Processing: Bulk import, classify, and process large volumes of documents efficiently
• Automatic Filing: Email ingestion and hot folder monitoring capture documents and file them automatically
• Full-Text Search: Find any document in seconds using content search, metadata filters, or both
• Secure Sharing: Share documents externally via password-protected links with expiry dates and download limits
• Document Comparison: Side-by-side visual comparison to identify changes between document versions
• Custom Views: Save filtered views and searches for quick access to the documents each team uses most
• Real-Time Notifications: Stay informed with instant alerts for approvals, deadlines, and document activity

Your Partner for the Digital Journey

Our EDMS is built and supported by us, Domino Systems Limited, a Nairobi-based software company focused exclusively on enterprise document management. We understand the unique regulatory, operational, and infrastructure challenges of doing business in Kenya and East Africa.

We don’t just sell software, we partner with organisations to plan, implement, and optimise their digital document management strategy. From initial consultation and data migration to ongoing support and compliance updates, we are with you at every step.

If your organisation is ready to move beyond filing cabinets, shared drives, and email attachments, Our EDMS is the platform built to take you there.

Contact us today to schedule a personalised demo.
Email: info@dominosystems.co.ke